A product of Exhale Staffing

Care records
that are ready
before you’re asked.

Plan the round, prove the visit happened, write the note while it is fresh, and keep medication, consent and training against the same person. When an inspector asks for evidence, you are not building it — you are printing it.

Book a demo Visit the platform

Works alongside Time & Attendance and Exhale HR.

The real Exhale Care Solution client record: basic details, consent and capacity, care plan, risk assessments and the body map report
CQCDocumentation shaped around what inspectors actually ask to see.
0Place the care record lives, for every person you support.
LiveThe office can see the round as it happens, not the day after.
UKBuilt and hosted in the UK by the people who answer the phone.

What it does

Everything a round needs, and the proof it happened

Care staff should be with the person, not with the paperwork. The record is written where the work happens, once.

Clients

Every person you care for, on one list, with one record behind it

Register a client with their contacts and assessment date. Open the record and everything is there: basic details, consent and capacity, the care plan, risk assessments and the body map report with admin and carer charts, pinned and dated.

  • Latest case one click from the list
  • Reviewed and dated, not rewritten
  • Search by ID or name
What should care staff write in visit notes?How long to keep care records
The real client record with the body chart

The people planner

Allocate and rota. Drag to move. Drop onto another row to reassign.

Carers and clients on one board by the quarter hour. A visit that ran long is dragged longer, not argued about. A carer off sick is reassigned by dropping the visit onto another row. Gaps show before the day starts.

  • Carers and clients on the same board
  • Drag to resize a visit
  • The day in one view
Prove the visit happened with a geofenceHow to stop missed visits
The real people planner: allocate and rota

The carer's app

Visits, tasks and clock in on the phone in their pocket

Today, upcoming and past visits. Address, notes and key safe. QR clock in at the door, the visit's care tasks ticked off in the house, and a clock-out summary before leaving. Every update lands in the office record straight away.

  • Secure login for authorised carers only
  • Visit and task updates linked to the care record
  • On the Play Store now
The carer's DBS and training on the same recordTraining that lands on the staff file
The real Exhale Care app: clock in, clock out and care tasks

You might also be dealing with this

The three things that usually sit next to it

Care Solution runs the care. These handle the people, the hours and the competence — each sold on its own, each built by us.

Proving the visit

Confident the call was made, or taking somebody's word for it?

A geofenced clock in turns a claimed visit into a recorded one, and the same event pays the carer. No hardware, and it works with no signal.

See Time & Attendance →
  • Clock in on their own phone
  • Automated presence checks while the shift is open
  • Alerts when someone leaves the site radius
  • Mileage and timesheets without a paper round

The staff behind the round

Care records tidy, staff files still in a cabinet?

Inspectors ask about the carer as well as the care. Exhale HR keeps onboarding, DBS, right to work and training in one place, with the dates watched for you.

See Exhale HR →
  • Onboarding done before day one
  • Documents that count down to their own expiry
  • Rotas, overtime and TOIL that match reality
  • Evidence pulled in a few clicks

Competence on the round

Sure everyone on the rota is trained for what you have given them?

Only staff who are actually qualified should appear against a task. KCP delivers the training and the record comes back dated.

See KCP Training Centre →
  • Qualifications assessed and quality assured
  • Over 1,000 CPD courses
  • Oliver McGowan Tier 1 and Tier 2
  • A practical training room in Liverpool if you need one

The company behind all four

Short of people this week, not just short of software?

Exhale Staffing builds these products and staffs the services that use them. If the real problem is that you are two carers down on Thursday, that is the same phone call.

Meet Exhale Staffing →
  • Vetted health and social care staff, compliance checked
  • Websites, web apps and mobile apps from the same team
  • A practical training room in Liverpool
  • One company to ring, wherever the problem sits

See it working

The real portal and the real app, in forty seconds

Sign in, the client list, the client record with its body map, the people planner, and the carer app from the Play Store. Nothing mocked up.

  1. Sign inOne workspace for manager, carer and admin.
  2. ClientsRegister, search, open the latest case.
  3. The recordCare plan, risk, consent, body map.
  4. People plannerDrag to move, resize, reassign.
  5. The appVisits, tasks, QR clock in, clock-out summary.

Questions we get asked

Straight answers

Yes. It is built around rounds and visits: who is going where, whether they arrived, what was done, and what the next person needs to know. How to prove a visit happened →

Care notes, medication records, visit times and staff training sit against the same person and the same date. Evidence is pulled together, not assembled the night before. How long to keep care records →

Yes, through a family portal you control. Relatives see the visits and updates you choose to share, which cuts the calls to the office.

Yes. A verified clock in from Time & Attendance is also proof the visit happened, so one event serves the care record and payroll.

The visit is recorded on the phone and uploaded when signal returns, keeping the times it really happened. Read the full guide →

Bring your hardest round and we will map it

Twenty minutes with your own rounds on screen. We will show you where the evidence comes from and what your office stops chasing.

Book a demo 0151 208 2612