Does Exhale HR work for a small care provider?

Yes. It is used by teams of a few people and by providers running several sites. You only switch on the parts you need, and the rest stays out of the way.

Exhale HR: HR software for care providers

Q: Do I have to buy the clocking part as well?

No. Exhale Time and Attendance is sold on its own and works on its own. If you run both, the hours land in HR without anyone typing them in.

One record for
every person
you employ.

Most providers keep their people in three places at once: a spreadsheet, a filing cabinet and somebody’s memory. Exhale HR replaces all three. Hire someone, onboard them, hold their documents, watch the expiry dates, plan the rota, and keep overtime and TOIL straight — in one place, ready for an inspector.

Already clocking with us? Time & Attendance feeds its hours straight in.

The admin jobs nobody wants, done quietly in the background

None of this is clever for the sake of it. Each part exists because a provider told us what they were still doing by hand.

The person

One file, every document, every date

Send one onboarding link and the new starter uploads their own documents before day one. DBS, right to work, driving licence and training certificates each carry an expiry, and the ones needing attention this month are put in front of you, not left for you to go looking.

Thirty days' warning before an expiry
Approve what comes back, nothing retyped
Evidence for a person or a team in a few clicks

Certificates land here from KCP Training Centre Do care staff need a DBS every three years?

The real Exhale HR employee hub: onboarding pipeline and compliance alerts

The rota

Plan the week. Publish it. Let people see it on their phone.

Drag shifts onto the calendar, publish, and everyone sees their week on the app. When the day does not go to plan, a swapped shift, a late finish, a break not taken, the record shows what actually happened and the manager approves it the same day.

Overtime and TOIL approved on the day, not reconstructed on Friday
Split shifts and multiple sites handled
A live view of who is in and who is not

The hours come from clocking not from a form Home care rounds? Care Solution plans the visits

The real Exhale HR rota, September, month view

Payday

Check the week. Send it. Done before lunch.

The live timesheet shows every name and every day with the hours already counted from clocking. Look only at the flags, fix those with the reason recorded, approve, and payroll has the week. Payslips reach the phone.

Hours, mileage, overtime and TOIL in one place
Corrections recorded with who and why
One export payroll can use

How to stop chasing timesheets Everything else Exhale Staffing does

The real live timesheet: a week of sessions per employee, totals on the right

The rest of the week, and who picks it up

Exhale HR sorts the people. These are the other three things providers tell us are eating their week — each one is a product of ours, and each one is sold on its own.

Running a care service

Have a care service, but nothing proper to run it on?

Rotas and staff files are one half. The other half is the care itself: who visited, what was done, what the medication record says, and whether you could show an inspector tomorrow.

See Exhale Care Solution →

Rounds planned with travel treated as real time
Care notes written at the visit, not at the weekend
Visits verified by location, so evidence is not a claim
A family portal that stops the reassurance calls

Still adding hours up by hand

Timesheets still arriving on paper?

If the hours in HR are typed in from a sheet somebody filled in on Friday, they are a guess. Let the phone in their pocket record it as it happens instead.

See Time & Attendance →

Clock in on their own phone, no hardware to buy
A geofence proves they were on site
Mileage that starts and ends by itself
One click from the week to payroll

Training certificates in an inbox

Chasing certificates round by email?

A certificate sitting in someone's inbox is not evidence. Train through our own centre and the completion lands on the staff file, dated, with the expiry already counting down.

See KCP Training Centre →

Accredited health and social care qualifications
Over 1,000 CPD courses, studied around shifts
Oliver McGowan Tier 1 and Tier 2
Certificates issued straight to the learner

The company behind all four

Short of people this week, not just short of software?

Exhale Staffing builds these products and staffs the services that use them. If the real problem is that you are two carers down on Thursday, that is the same phone call.

Meet Exhale Staffing →

Vetted health and social care staff, compliance checked
Websites, web apps and mobile apps from the same team
A practical training room in Liverpool
One company to ring, wherever the problem sits

Exhale HR is the record the other three write into

One minute on the whole family. HR holds the person; the shift, the care and the training all land on that same record.

HiredOne onboarding link. Documents before day one.
Every expiry watchedDBS, right to work, training, licences.
Hours arrive by themselvesFrom Time and Attendance, not from a form.
Training lands on the fileFrom KCP, dated, expiry set.
PayrollCounted, checked, sent.

Straight answers

Yes. It is used by teams of a few people and by providers running several sites. You switch on the parts you need and the rest stays out of the way.

Yes. Every document carries an expiry date. Exhale HR counts down to it and puts the ones needing attention in front of you, rather than waiting for you to go looking. Do care staff need a DBS every three years? →

Yes. You send a start-onboarding link. The person fills in their details and uploads their documents before they ever log in, and you approve what comes back.

No. Exhale Time & Attendance is sold on its own and works on its own. If you run both, the hours land in HR without anyone typing them in.

In the UK. We build and host it ourselves in Liverpool, so when you ring about something, you speak to the people who wrote it.

One record for
every person
you employ.